Summer Practice

The purpose of the internships is for undergraduate students in the Faculty of Engineering to:

• Reinforce and develop the theoretical knowledge, skills, and experience they have acquired during their studies,
• Familiarize students with business life and institutional structures, understand the importance of institutional structures, and understand the responsibilities and relationships of individuals within these structures,
• Familiarize them with company organization, production or service processes, and new technologies,
• Learn the requirements of work discipline, and gain hands-on experience in the natural environments of production or service facilities, observing and experiencing work and professional life.

Every mechatronic engineering student is required to complete two summer internships: the MECE 200 summer internship at the end of the second year and the MECE 300 summer internship at the end of the third year. The principles regarding summer internships are outlined in the “ÇANKAYA UNIVERSITY FACULTY OF ENGINEERING INTERNSHIP REGULATIONS.” Our students are also required to read this guideline for any special circumstances not listed below. You can access the guideline here. http://muhf.cankaya.edu.tr/dosya/MF_StajYonergesi.pdf

Students considering an internship must plan their summer internship to fully meet the following requirements.

General Internship Rules

1. Internships are conducted on dates that do not overlap with academic terms.
2. The duration of each internship cannot be less than 20 consecutive working days, and the internship period cannot be divided.
3. Actual and uninterrupted attendance is mandatory for internships.
4. Any three or fewer days of absence due to a valid excuse will be added to the end of the internship period to complete 20 working days. Summer internships with more than three days of absence will be cancelled.
5. Even if the internship organization operates on Saturdays and Sundays, and official holidays, work performed on Saturdays and Sundays will not be counted towards the internship period.
6. More than one internship cannot be completed at the same internship location.
7. Students taking courses during the summer term cannot complete an internship during their studies. They can begin their internships on the first working day following their last exam during the summer term exam period.

Students who are graduating should carefully read the guidelines and evaluate their own situation before completing their internship:

1. They may complete their internship at any time they choose, regardless of the academic calendar, in accordance with the above rules.
2. The student must submit their internship report by the end of the second week following the completion of the internship.
3. The student’s internship report will be evaluated as soon as possible, and the grade will be reported to the Student Affairs Office.

Finding the organization where the internship will be held and the procedures before starting the internship:

1. Finding a Company to Intern: Internships are considered the first step in helping our students gain practical experience, gain familiarity with businesses, and prepare for professional life. The responsibility and responsibility of finding suitable internships rests with the student. The Association of Mechatronic Engineers’ Career page can also be used to find companies for internships. The company must meet the following internship criteria and the requirements outlined in Article 5 of the Directive:

• At least one engineer must be employed in the engineering field at the internship location. One of the engineers will be the student’s internship supervisor. If the number of engineers drops below one (1) after the internship begins, the student must notify the departmental internship committee.
• This list should be checked to determine whether the company being applied to is among those listed as exemplary internship locations by our department or whether it operates in similar lines of business.
• If the company you are applying for is not on the list, the “Company Proposal and Approval Form” must be completed and approved by the internship coordinator.

2. Internship Requirement Document: If the company requires an internship requirement document, you must submit your request using the email address ikalay@cankaya.edu.tr. If you prefer to receive your form in writing, you can obtain it from the internship coordinator, Assoc. Prof. Dr. İlkay KALAY, or from the department secretary.

3. Determining Internship Start and End Dates:

• In consultation with the company, the internship start and end dates should be determined within 20 working days, taking into account holidays and not overlapping with summer school or academic terms.
• To ensure that the insurance period provided by the school and the internship period are consistent, the approved internship start and end dates cannot be changed. If a change is necessary, the department and internship coordinator will be notified, and new insurance documents will be issued.

4. Insurance Procedures: Çankaya University provides “work accident and occupational disease insurance” for students who will complete an internship abroad, in accordance with Article 5, paragraph (b) of Law No. 5510 on Social Security and General Health Insurance, and who are subject to a compulsory internship during their higher education. Çankaya University does not make any payments, including insurance premiums, for students who will complete an internship abroad. To complete the insurance process,

• Insurance forms must be completed at least 15 business days before the internship start date and submitted to the department secretary.
• Form-18 Voluntary Internship Insurance Entry Form
• Form-19 Compulsory Internship Insurance Entry Form
• Students who will complete an internship must submit their internship forms along with the signed Internship Commitment to the department.
• Students must complete their insurance forms via e-government using the “SPAS Entitlement Inquiry (Health Provision Activation System)” link and “Create a Barcoded Document.” This document, along with other documents, must be submitted to the internship coordinator.
• After completing the insurance forms, the form will be emailed to you within a few days and signed. The form must be submitted to the department secretary.

Before starting the internship, an insurance entry declaration must be generated via e-government using section 4a Insurance Entry and submitted to the internship organization.

Internship Process

• When you begin your internship, submit the “Internship Evaluation Forms” to your internship supervisor or supervisor and return them in a sealed envelope upon completion.
• Complete the “Internship Diary” every day and have it signed by your internship supervisor or supervisor.
• Students are required to comply with the work order, rules, instructions, and orders, confidentiality, occupational health and safety regulations, and procedures of their internship location. They are also required to participate in the commercial, social, and cultural activities of their internship location, just like permanent staff, and to perform duties related to professional training provided by their administrators.
• Take care of all workspaces, tools, materials, machinery, and equipment you use.
• Students are aware that they represent Çankaya University throughout their internship, and they must maintain a proper demeanor and conduct themselves accordingly. They are always mindful of the possibility of becoming a member of staff at that location in the future and act accordingly.
• Students are required to adhere to the working hours of their internship location. They may work overtime if necessary. To do so, internship supervisors must submit a written notice to the relevant departmental internship committee chairperson requesting overtime. Overtime hours will not be deducted from the internship period.
• Students are subject to the responsibility of the internship staff for any damage caused to the internship site due to their negligence. Çankaya University is not responsible for any such damage.
• Students are not permitted to be absent without an excuse during their internship. If a student is absent for two consecutive unexcused workdays, or for 15% of the internship period, their internship will be terminated, and the internship staff or supervisor will notify the relevant department head. Students in this situation must repeat their internship and cannot claim any legal rights.

Post-Internship Activities and Internship Report

• The relevant sections of the student’s Internship Diary will be confidentially completed by the internship supervisor. The internship supervisor will sign all pages of the Internship Diary and affix the internship site stamp. The internship supervisor will retain a photocopy of the signed and stamped Internship Diary and will hand-deliver the original to the student in a sealed, signed, and internship site stamped envelope for delivery to the relevant department, or send it by registered mail/courier service.
• All pages of the internship diary will be signed and stamped by the internship supervisor.
• The student who completes the internship will write the Internship Report, taking into account the instructions outlined in the Internship Guide, and will print a copy. They will also prepare a CD/DVD containing the report and any accompanying documents.

Students who are not currently graduating must submit their internship reports to the Robotics and Electrical Machines Laboratory within two weeks of the semester’s start, following course registration, and submit the original internship report printout, internship report attachments, and evaluation envelopes. They must also upload the internship report to the Turnitin section of the MECE 200 or MECE 300 courses on the Webonline platform.

Graduating students must submit their web-online course registration requests to the Internship Coordinator, Assoc. Prof. Dr. İlkay KALAY, at ikalay@cankaya.edu.tr, to verify the similarity of their reports. This will be followed by the internship evaluation phase.

General Report Content

• The internship report must be prepared in ENGLISH.
• The internship report must include the following:

1. Cover Page: The first page, which includes the department name, internship code, internship location name, the student’s first name, last name, number, and date.
2. Table of Contents: A list of topics and tables indicating which pages each topic appears on.
3. List of Figures and Tables: Pages containing lists of figures, tables, and appendices indicating which pages each page appears on.
4. Statement of Plagiarism: A personal statement of plagiarism and a plagiarism report under 20% must be signed before submission.
5. Introduction: Pages that include the purpose and scope of the internship report, how it was prepared, and acknowledgments to those who contributed to the study.
6. Main Body: Contains a description of the tasks and work assigned by the relevant engineering department, along with solutions and results. Some work and/or documents may be submitted as attachments.
7. Conclusion: Pages containing a very brief summary of the Internship Report, including what happened/didn’t happen, their recommendations, expectations from the internship, and the reasons for them, along with the student’s opinions and suggestions.
8. Bibliography: Pages containing a list of sources used in the report’s preparation.
9. Appendices: Pages containing documents such as images, diagrams, workplace plans, blueprints, and technical drawings.

In the report, except for the title page, pages up to the “Introduction” should be numbered with Roman numerals such as i, ii, iii, etc. All remaining pages, starting from the “Introduction,” should be numbered starting from 1. All page numbers are centered in the footer. The document at this link can be used for report writing.

The information and analyses required in the main section of the internship report differ from MECE 200 and MECE 300.

Internship Report for MECE 200

The MECE 200-Summer Internship aims to enable students to observe the application of the knowledge acquired during the first four semesters in a company or factory. Therefore, the internship should focus on company production, production processes, and manufacturing support systems. Accordingly, the “Main Section” of the report should include information under the following headings:

1. Information about the company (company’s full name and address, history, main activities, main products, organizational structure and duties of each department/section, duties of mechanical engineers, employment information, including the number of white- and blue-collar personnel).
2. Description of products and production
3. Machines and machine tools used in manufacturing (number and technical specifications). Technical details will be provided only for the main machine groups (at least 5 groups). The machine tool representing the group will be described in detail. The structure, layout, operating principles, and technical specifications should be explained.
4. Type of production (workshop, flowline, cellular, etc.) and production volume
5. Brief descriptions of the Computer-Aided Drafting/Design/Engineering/Manufacturing software used in the company, along with descriptions of related equipment (workstations, CNC machines, etc.). Computer use in assembly and management should be described (production, inventory, cost, personnel, configuration, and revision management).
6. Automation in the company (if not already present, possible automation methods should be discussed).
7. Supporting auxiliary facilities in the company (air conditioning, waste treatment, etc.)
8. Material handling and storage in the company (material handling devices such as forklifts, cranes, conveyors, racks, shelves, automated vehicles, etc.). The purposes of the handling devices in the facility.
9. Quality management plan, quality assurance and quality control system, and the company’s standards and certifications. A description of the quality management system for a selected part (product).
10. Maintenance of machinery/systems in the company (Periodic maintenance and repair principles for all systems in the company, the company’s principles and programs).
11. Occupational health and safety practices at the company
12. Overall evaluation of the summer internship, including benefits, specific situations, observed problems, identified and proposed solutions, future recommendations, and key professional benefits achieved.
13. Technical drawings of two selected main parts or products manufactured at the company. All technical drawings (detailed/working) will be drawn by the student in 3D and 2D formats using CAD software. The complete technical drawing output must be submitted as an appendix to the report, and the source file (.dwg) must also be included on the CD.
14. A detailed step-by-step description of the manufacturing processes involved in the manufacture of both parts and an approximate cost calculation must be provided and included in the report.

Internship Report for MECE 300

During the MECE 300 Summer Internship, students are expected to gather information about production system management and observe approaches to real-life problems. Support systems within the production environment, including management and design functions, should also be analyzed. Furthermore, as part of the summer internship, students are expected to identify a mechatronic engineering problem within the company, analyze it, and propose a solution. Accordingly, the “Main Section” of the report should include the following information:

1. Information about the company (company’s full name and address, history, main activities, main products, organizational structure and duties of each department/section, duties of mechanical engineers, employment information, including the number of white- and blue-collar personnel)
2. Description of products and production
3. Type of production (workshop, flowline, cellular, etc.) and production volume
4. Machines and machine tools used in manufacturing (number and technical specifications). Technical details will be provided only for the main machine groups (minimum of five groups). The machine tool representing the group will be described in detail. The structure, layout, operating principles, and technical specifications should be described.
5. Product design/development, process planning, and research and development (R&D) activities within the company (if not applicable, discuss the reasons and effects).
6. Computer use in manufacturing and manufacturing support systems (software and hardware).
7. Automation within the company (if not applicable, possible automation methods should be discussed).
8. Company auxiliary facilities (air conditioning, waste treatment, etc.)
9. Location and layout of the factory (reasons influencing the selection of the current location, the block layout of the facility, and the detailed layout of a section/department, factors affecting the layout).
10. Quality management plan, quality assurance and quality control system, and the company’s standards and certifications. A description of the quality management system for the selected part (product).
11. Maintenance of machinery/systems within the company (Periodic maintenance and repair principles for all systems within the company, the company’s principles and programs).
12. Occupational health and safety practices within the company

13. Detailed engineering analyses of two products (assemblies or subassemblies) manufactured within the company.
14. Engineering drawings of two products (All technical drawings will be drawn by the student in 3D and 2D using CAD software. Technical drawing printouts must be attached, and the CAD files must also be submitted with the CD.
15. Process flow diagram for two products, from raw material to finished product, and potential improvements in the processes or flow.
16. Cost analysis of two products.

Identification and analysis of a mechatronics/mechanics/electronics/controls engineering problem(s) within the company. The problem and proposed solution must be reported in detail. Special focus should be placed on this topic.

Internship Evaluation

1. Reports are checked using plagiarism detection software. The plagiarism detection software report is included in the Internship report.
2. Any reports found to be duplicates are returned to the students and requested to be corrected.
3. The reports are evaluated by faculty members assigned by the committee, taking into account the internship evaluation criteria.
4. In the internship reports, the relevant faculty member notifies the student of any deficiencies so they can make corrections. These corrections are sent back to the faculty member on a date requested by the faculty member, and the results are announced.
5. The relevant forms for MECE 200 and MECE 300 are used in the evaluation of the reports.